ROLE OVERVIEW:

We are looking for a Senior Administrator plus Procurement professional to oversee our administrative and procurement operations, ensuring efficiency and effectiveness across the organization. The ideal candidate will be a proactive problem solver with exceptional organizational and communication skills, a keen eye for detail, and the ability to multitask and prioritize in a fast-paced environment. A genuine passion for defense technology and commitment to supporting the Indian Defense Forces is ssential, as our work demands precision and dedication to advancing defense capabilities.

RESPONSIBILITIES:

• Manage and oversee daily administrative operations, including managing schedules, coordinating meetings, and handling correspondence.
• Supervise and mentor administrative staff, providing guidance and support as needed.
• Develop and implement efficient administrative processes and procedures to streamline operations and improve productivity.
• Coordinate office services, such as equipment maintenance, supplies procurement, and facility management.
• Manage relationships with external vendors and service providers, negotiating contracts and agreements as necessary.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with financial administration tasks, such as budget tracking and expense management.
• Prepare and analyze reports and presentations for senior management.
• Support HR and training functions, including recruitment, onboarding, and employee relations.
• Manage bookings, check-ins, and follow-up processes related to appointments, reservations, and client interactions.
• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.
• Oversee inventory management, including tracking supplies and ordering replenishments as needed.
• Perform general office work, such as data entry, filing, and organizing documents.
• Provide trial support and manage procurement-related documentation.
• Place purchase orders (POs) and track order fulfillment.
• Maintain office infrastructure, including managing office equipment, IT systems, and facilities.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience in an administrative role, with at least 5+ years of experience in a senior or supervisory capacity.
• Strong leadership and interpersonal skills, with the ability to motivate and inspire a team.
• Excellent organizational and time management skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to handle multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in budget management and financial administration is preferred.

SKILLS NEEDED:

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines.
• Self-motivated, energetic, and disciplined.

REPORTS TO:

• Management